Take a moment to look around your office – if a space in your office is filled by even just one file cabinet or if there are stacks of paper all around, then you seriously need to consider going paperless.
How long does it take you to find a document in your paper jungle? If the answer is ‘longer than two minutes’, then you are working in an unproductive environment. Stop torturing yourself! We’ve listed five reasons how a paperless office can better productivity.
From your PC, you are able to search hundreds of files per second. Pulling up an important document can happen from anywhere and in a matter of seconds.
Security and privacy
You no longer need keys, locks, and combinations. All you need is a memorable secure password and a reliable hard drive, and all your documents will be securely stored in one place.
No more clutter
Your paper problems are gone! And the environment will love you for it. You no longer suffer from anxious meltdowns caused by the stacks and stacks of paper lying around. You can finally open your windows and welcome that balmy breeze back into your life.
Work from anywhere
You can’t carry a file cabinet with you wherever you go, but you can easily pack and take your laptop and mobile devices with. Working from home, or any other place in the world for that matter, has never been so easy!
In a paperless environment, you and your team can look at the same document at the same time from different locations. No need for physical meetings, traffic, or hardcopy agenda packs – all team tasks can be done via clever tools like – Skype, Zoom, and AgendaWorx.
So, before you start burning every piece of paper in your way, rather opt for the less drastic approach and move your office to a virtual space. Your future self will thank you for it!